This privacy statement applies to the websites of:
Registered in England No. 3386764.
VAT Registration No. 700601008.
Telephone: +44 20 3286 8672
Click here to email us.
(also known as http://www.the-clubhouse.co.uk,
This statement also applies to The Clubhouse web application sites used by
clubs and other organizations, our clients, known as Clubhouse Subscribers. These sites
are normally hosted by us in a subdirectory of the domain http://www.MyClubhouse.co.uk (e.g. http://www.MyClubhouse.co.uk/SCHC). These client sites are distinguished by the phrases
"The Clubhouse for [Client Name]" in the header and "Powered by The Clubhouse - Online Club Membership Administration Software for Club Management"
We are committed to safeguarding the privacy of our website visitors; this policy sets out how we will treat your personal information.
This document was created using an
SEQ Legal template.
2. Who Will Hold Your Information?
a) Your information will be held by Simmetrics Ltd ("Simmetrics", "the
company" or "we").
b) For the purposes of the Data Protection Act 1998
(the "Act"), the data controller is Simmetrics Ltd, save as set out below.
c) We also process data on behalf of our clients (the clubs and other
organizations who subscribe to our web application "The Clubhouse", known as
Clubhouse Subscribers). If you are registered on The Clubhouse with one of these
organizations, for the purposes of The Act, we act as the Data Processor and the
Clubhouse Subscriber organization is the Data Controller.
3. What Information Do We Collect?
We may collect, store and use the following kinds of information:
information about your computer and about your visits to and use of this website
(including your IP address, geographical location, browser type and version, operating system,
referral source, length of visit, page views and website navigation);
information relating to any transactions carried out between you and us on or in relation
to this website, including information relating to any purchases you make of our goods or
information that you provide to us for the purpose of registering with us;
information that you provide to us for the purpose of subscribing to our
website services, email notifications and/or newsletters (including Free Trials
of The Clubhouse);
information that you provide to our Clubhouse Subscribers through their version
of The Clubhouse web application (questions and form fields can be customized by
our Clubhouse Subscribers); and
any other information that you choose to send to us.
Before you disclose to us the personal information of another
person, you must obtain that person's consent to both the disclosure and the
processing of that personal information in accordance with the terms of this
5. Using Your Personal Information
Personal information submitted to us via this website will be used for the purposes specified in
We may use your personal information to:
(a) administer the website;
(b) improve your browsing experience by personalising the website;
(c) enable your use of the services available on the website;
(d) send you goods purchased via the website, and supply to you services purchased via the website;
(e) send statements and invoices to you, and collect payments from you;
(f) send you general (non-marketing) commercial communications;
(g) send you email notifications which you have specifically requested;
(h) send you our newsletter and other marketing communications relating to our business
which we think may be of interest to you, by post or, where you have specifically agreed
to this, by email or similar technology (and you can inform us at any time if you no longer
require marketing communications);
(i) deal with enquiries and complaints made by or about you relating to the website;
(j) keep the website secure and prevent fraud;
(k) verify compliance with the terms and conditions governing the use of the website.
Where you submit personal information for publication on our website, we will publish and otherwise
use that information in accordance with the licence you grant to us.
We will not, without your express consent, provide your personal information to any third parties
for the purpose of direct marketing.
All our website financial transactions are handled through our payment services provider, PayPal.
We will share information with PayPal only to the extent necessary for the purposes of processing
payments you make via our website, refunding such payments and dealing with complaints and queries
relating to such payments and refunds.
We may disclose your personal information to any of our employees, officers, agents, suppliers or
In addition, we may disclose your personal information:
(a) to the extent that we are required to do so by law;
(b) in connection with any ongoing or prospective legal proceedings;
(c) in order to establish, exercise or defend our legal rights (including providing information
to others for the purposes of fraud prevention and reducing credit risk);
(d) to the purchaser (or prospective purchaser) of any business or asset that we are
(or are contemplating) selling; and
(e) to any person who we reasonably believe may apply to a court or other competent
authority for disclosure of that personal information where, in our reasonable opinion,
such court or authority would be reasonably likely to order disclosure of that personal
7. International Data Transfers
Information that we collect may be stored and processed in and transferred between any of the countries
Information which you provide may be transferred to countries which do not have data protection laws
equivalent to those in force in the European Economic Area.
You expressly agree to such transfers of personal information.
8. Security of Your Personal Information
We will take reasonable technical and organisational precautions to
prevent the loss, misuse or alteration of your personal information.
We will store all the personal information you provide on our secure
(password- and firewall-protected) servers.
All electronic transactions entered into via the website will be
protected by encryption technology.
You acknowledge that the transmission of information over the internet is
inherently insecure, and we cannot guarantee the security of data sent over the
You are responsible for keeping your password and other login details
confidential. We will not ask you for your password (except when you log
in to the website).
9. Policy Amendments
version on our website. You should check this page occasionally to ensure you
are happy with any changes.
10. Your Rights
You may instruct us to provide you with any personal information we hold
about you. Provision of such information will be subject to:
(a) the payment of
a fee (currently fixed at GBP 10); and
(b) the supply of
appropriate evidence of your identity (for this purpose, we will usually accept
a photocopy of your passport certified by a solicitor or bank plus an original
copy of a utility bill showing your current address).
We may withhold such personal information to the extent permitted by law.
You may instruct us not to process your personal information for marketing
purposes. In practice, you will usually either
expressly agree in advance to our use of your personal information for marketing
purposes, or we will provide you with an opportunity to opt out of the use of
your personal information for marketing purposes.
11. Third Party Websites
The website contains links to other websites. We are not responsible for
the privacy policies or practices of third party websites.
12. Updating Information
Please let us know if the personal information which we hold about you
needs to be corrected or updated.
treatment of your personal information, please write to us. Click here to send
an email or post to the address at the top of this policy.
14. Data Controller
The data controller responsible in respect of the information collected on this
website is Simmetrics Ltd.
Our data protection
registration number is ZA018588.